2023 ANNUAL MEETING MINUTES

SME 2 HOA Annual Meeting Minutes Jan. 18, 2020 

Meeting was called to order by Vicki Ray at 10:05 a.m. 

Board introductions were made. 

1. Quorum was established. Twenty- six properties were represented. 
2. A motion by Rick Munoz was made and was seconded to approve the 2019 annual meeting minutes. 
3. Financial Business – Margie Munoz went over the 2019 Expenditures and the proposed 2020 budget. Karl Roscoe motioned to approve. It was approved. 

Old Business: 

1. Vicki Ray went over the water usage report. There was only .01% difference from last year’s usage. Everyone was good about reporting their water meter reading. 
2. Greg Nykiel from our Fire Wise Committee reported on chipping and slash pickup: 
3. Chipping is done by non-profit CUSP (Coalition of the Upper South Platte River). They charge $95/hr. This year 6 houses participated and cost the HOA $425. The next chipping day is scheduled for Saturday June 20.  CUSP will have a new form for each home participating in chipping this year to fill out. This enables them to track the number of hours worked. Please remember chipping is not for new building clearance. Only for fire mitigation. Chipping pile should only be 4 ½ feet high and as wide as you want. 
4. Our Neighborhood slash week in 2019 had 13 homes participate with 2 ½ truckloads of slash taken out of our neighborhood at a cost of $1185.  Our slash day for 2020 will be in September. Date to be determined. Slash pile should be as high as you can get it and about 12 feet wide. Please don’t pile under electrical wires. 
5. Aaron Gallegos presented an update on the status of Yarnell being paved. As a result of data collected from a road counter this year, we narrowly made the Douglas County paving list. The county will pave it in approximately 3-4 years depending on other upcoming projects. Before the county paves Yarnell, there will be a SME neighborhood meeting. In the meantime, maintenance will be as needed. There is no set date for MgCl application at this time. 

New Business: 

1. The Board is investigating possible changes to our SME2 website. We currently we use GoDaddy, which is not user friendly and an expense we feel we can eliminate. Doug and Teri Vickery suggested a closed group Facebook Page. There was overwhelming support for this. Greg Nykiel will look into this for our neighborhood.  
2. The Board brought up charging fees for Administration transfer and status letters for home and lot sales to Title Companies and new and existing owners. It was proposed that the HOA charge $25 for each document. Chris Kupko motions to approve and Greg Nykiel seconds.  
3. The Board introduced the Architectural committee – Mike Maloney, Chris Kupko and Curt Washburn. The only new project is new solar panels on Karl and Diane Roscoe’s home. 
4. The floor was opened for Nominations for a new board member to replace Vicki Kupko.  Rick Munoz nominated Vicki Kupko to remain on the Board. There was no other nominations.  Vicki accepted.  Motion was approved and seconded. 

Open Forum : 

1. Karl Roscoe questioned if we had a plan for the $20,511.65 the HOA has in assets. Mike Maloney said it was a concern if it continued to grow and we didn’t have a plan for it, but since it has stabilized that it was OK to keep it for emergencies such as legal fees, etc. Curt Washburn agreed that $20,000 seemed like an appropriate amount to keep for future contingencies.  
2.  Rick Munoz suggested getting a couple of dumpsters to put in the neighborhood for clean-up. It was suggested to call it Community Spring Cleaning and keep the dumpsters for approximately 2 weeks. This would be pending an approval from Douglas County. A motion was made to cap the budget for this at $1500 and plan on placing the dumpsters in the neighborhood in late May.  It was approved. 

Motion for adjournment was made. Motion approved. 

SME 2 HOA Annual Meeting Minutes

January 5, 2019

Meeting was called to order at 10:10 a.m.

Before the SME2 HOA meeting, Section 1 neighbors were invited to attend to learn about important info concerning paving Yarnell and new internet possibilities.

Daniel Hamilton , of NETLIVE networks, gave an update on a new tower being built on Woodmoor Mountain. This will allow some people who live in our neighborhood to receive better internet.  We should be able to get this service starting the end of January. His contact info is  : www.netlivenetworks.com (719) 247-6656 EXT 803. 

Introduction of Rod Meredith,  Director of Public Works and Operation and Art Griffiths, Manager of Capital Improvement Project (CAP).

Rod begins a presentation of our options to pave Yarnell:

· CAP – Homeowners pay for materials, Douglas County provides for labor and equipment. 70% of homeowners who live on Yarnell must vote to approve.

· LID – It takes about 2 years and 3X more expensive due to using Contractor’s cost.

Procedure for going the CAP route:

· Assemble neighbors – Someone who lives on Yarnell must survey neighbors and get 70% to agree to it.

· Douglas County then presents a formal invitation and estimate to the neighborhood. Once this estimate is presented it doesn’t change.

· Money must be collected first,  then project proceeds. Everyone in SME Section 1 & 2 can contribute to pay for paving.

· City Manager then approves the project.

· The costs : There are 33 homes on Yarnell. If only those homes paid, it would cost ~$6000 per home. There are 82 homes in both sections 1&2. The cost would be considerably less when everyone contributes; ~$ 2,500 per home. Costs are less if absorbed by the whole neighborhood.

· Homeowner’s have taken out personal loans to pay their portion.

Douglas County performed a road count on Dec. 18, 19 & 20th. The results were 467, 357 and 379. Since there was such a large difference between 1 of the 3 days, they will be performing a new count probably this summer.

Other choices for Yarnell:

· Asphalt Millings – not a good choice due to high maintenance costs.

· Oil – Not environmentally safe

· MgCl – Less dust. There will be less mud as it compacts more in the coming months. Could cut the amount of MgCl 50% to see if that helps with the mud 

problem.  If we want to stop the MgCl application, we would need a revote by the 

Yarnell  homeowners. There were opposing opinions about weather to stop the  MgCL or not. 

John Probst closing comments: We need to pave Yarnell and he knows some people  would pitch in extra $ to get it done before 2022.

10 Minute Break.

Formal Board Meeting was called to order by Vicki Ray at 11:31 a.m.

1. Quorum was established.

2. A motion was made and seconded to approve the 2018 annual meeting minutes.

3. The 2018 Treasurer’s Report was presented by Reta Adams. There was a question of why we pay $1,150 in liability insurance. Reta explains it’s to protect board members from litigation, A motion was made and seconded to approve the report.

Old Business:

4. Vicki Ray went over the Water Usage report. She emphasized the importance of having a water meter. We must continue to report our water usage at least until 2025. Curt Washburn emphasized reporting Water usage is one of the most important things our HOA board does. It shows we are not abusing our water rights and to protect our water rights. We need to look into renewing our SME water Decree. HOA’s oversight on our water rights is necessary.

5. Greg Nykiel from our Fire Wise committee reported on chipping and slash pickup.

a. Cipping Day – 9 homes participated and cost $425. Reta Adams and Vicki 

Kupko made the executive decision to have the HOA pay for it. 

Greg reminded us that the company who does the chipping is a non-profit 

organization and is for fire mitigation only. Not lot clearing.

b. Slash pick up – 11 homes participated and it took 4 truckloads. 

Cost was $1,600.

c. There will be another slash pick up and chipping day this year.

New Business: 

6. Reta Adams went over the 2019 HOA Budget. A motion was made to approve to 

and it was seconded.

7. A motion was made to develop the Yarnell Paving Committee. It was seconded.

Members of the committee: Rick Munoz, Chris Kupko   ( both will co-chair), Aaron 

Gallegos, Sarah Heckathorn  and Karl Roscoe.

8. Margie Munoz volunteered to replace Reta Adams on the Board. A motion was 

made to approve. It was seconded. Thank you Margie.

Motion for adjournment was made. Motion approved. 

SME 2 HOA Annual Meeting Minutes

January 13, 2018

1. Carol Liebner called the meeting to order at 10:10 am.
2. Introductions of the attendees and board members.
3. Approval of 2017 annual meeting. Motion to approve by Curt Washburn. Motion      approved.
4. The 2017 Treasurer’s Report was presented by Reta Adams. Karl Roscoe moved to      approve. Motion approved.

Old Business: 

           5. An explanation of how and why we do an annual water meter reading 

               was presented by Carol Liebner. 

           6. Greg Nykiel of the Fire Wise Committee presented new information:

                 a. 2017  slash pick-up program update: 16 homes participated with 4 truckloads at 

                      a cost of $1600.                          

                 b.  Fourteen  homes attended the annual SME annual picnic.

                 c. Presented  information about the CUSP (Coalition of the Upper South Platte) Grant

                      application to defer costs in participating in the May 5 National Fire Mitigation

                       day.                                  

                 d. Chris  Kupko proposed to keep 2018 slash budget at $2000. Approved. Max amount

                      of slash per household TBD.             

                 e. Greg Nykiel Motioned for $1000 to be allocated to chipping for Fire Mitigation            

                      day.  Approved. More information to follow.

                  f. SME  is now officially a Fire Wise Community. A sign will be posted on Yarnell and 

                     HWY 105.

New Business:

           7. Review of 2018 Budget. Karl Roscoe motioned to approve. Approved.

           8. Carol Liebner presented information for road maintenance for Yarnell. If Yarnell

               needs maintenance i.e. grading, etc. contact Steve Delke at Douglas County Public 

               Works at 303-660-7480. Carol also looked into paving Yarnell. Douglas County  

               will pay for labor and homeowners would have to pay for materials. 70% of the   

               homes On Yarnell would have to agree. For more information call Rod Meredith at 

               Douglas County Public Operations Dpt. at 303-660-7480.

           9. Reta  Adams proposed an HOA sponsored garage sale. HOA would pay for signs 

                and advertising. Approved.

          10. Carol Liebner’s tenure on the board has ended. Vicki Ray was elected to replace 

                 her. Congratulations Vicki and thank you Carol for all your hard work.

          11. A motion for adjournment was made. Motion approved.